Associate Registrar

The State University of New York at Old Westbury seeks a dynamic, forward-thinking, and engaging Associate Registrar. The Associate Registrar is a key member of the Office of the Registrar working on projects and maintaining records in conjunction with our Admissions Office, Student Financial Services Office, Financial Aid, other administrative offices and faculty and staff within the campus community.  This office provides services to a diverse student population and their families, who are enrolled in a varied set of in person, online, and off-site courses and/or programs.

Responsibilities include but are not limited to:

• Assist the Registrar in providing leadership in the daily operations of the office, while providing assistance to students, parents, staff, faculty, and administrators in accordance with FERPA.
• Maintain and continue to develop the student information system for the Office of the Registrar.
• Participate in the development, implementation, and maintenance of policies, objectives, short-and long-range planning to assist in accomplishment of established goals.
• Oversee academic scheduling using Modern Campus Schedule each semester in coordination with academic departments by working with deans and chairs to identify and resolve potential scheduling conflicts.
• Audit schedule, including room conflict, and configuration before publication.
• Manage course creation and updates via Banner, Curriculog, and Degree Works while maintaining course information curriculum, and course inventory including Waitlist.
• Process submission and resolving errors via the National Student Clearinghouse (NSC).
• Process Change of Majors, Minors, Concentrations, high school course, registration, and grades.
• Manage the review of degree applications and awarding degree and posting of honors.
• Assist with Degree Works scribing, Transit, and Surecode.
• Oversee AWS phone systems and transcripts via Parchment.
• Responsible for maintenance and security of all student academic records.
• In conjunction with the Registrar, ensure compliance with FERPA, and support FERPA training for all faculty and staff.
• Lead the Office in registration activities while representing SUNY Old Westbury at various community and/or business meetings, committees, and task forces.
• Assist with veteran students and the Student Solution Center.
• Other duties as assigned.

Minimum Qualifications:

• Bachelor's degree from an accredited college or university (foreign equivalent or higher). 
• Five (5) years of progressively responsible experience in a Registrar's Office utilizing a student information database system, a degree audit system, other applicable higher education data systems, and proficiency with MS Office programs.  Five (5) years of experience inclusive of the following: three (3) years in overseeing data processing operations, supervising staff and office operations and two (2) years of experience with higher education academic programs.
• Must understand and have a thorough knowledge of the importance of FERPA and student records privacy policies.
• Ability to maintain a high level of confidentiality.
• Strong verbal and written communication skills. 
• Cultural competence and ability to communicate effectively with diverse constituencies.
• Strong customer service skills and listening skills. 
• Excellent interpersonal communication skills and report presentation skills.
• Ability to multi-task, prioritize, and execute tasks with strong attention to detail.
• Ability to work independently and as part of a team. 
• Ability to maintain accurate and concise information in systems.   
• Must be available to work a flexible schedule, including evenings and occasional weekend hours.

Preferred Qualifications:

• Master's degree from an accredited college or university (foreign equivalent or higher). 
• Argos reporting experience.
• Previous experience utilizing Ellucian Banner.
• Previous experience utilizing Degree Works.
• Previous experience utilizing Modern Campus.

Application Instructions:

Please submit the following online at https://oldwestbury.interviewexchange.com/jobofferdetails.jsp?JOBID=188641

1. cover letter,
2. resume/CV,
3. contact information (name, email address and telephone number) for three (3) references, and
4. a fully completed Old Westbury employment application (available during the online application process).

Only applications submitted online will be considered.

Internal and external search to occur simultaneously.

CLOSING DATE FOR RECEIPT OF APPLICATIONS:  June 29, 2025

VISA sponsorship is not available for this position.

We encourage protected veterans, individuals with disabilities, women and minorities to apply.

Employment in this position will be contingent on the university's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury polices, including the completion of pre-employment screening.

Additional Information:

Salary Range:  $64,474.00 - $72,000.00 commensurate with experience and education (plus $4,000.00 location pay)

Comprehensive benefits package:  https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/UUP-FT-Benefits-at-a-Glance-Jan-2025.pdf

Position Type:  Professional

Budget Title:  Associate Registrar

Campus Title:  Associate Registrar

Department:  Registrar

FTE:  Full-time

Negotiating Unit:  UUP

Salary Grade:  SL-4

FLSA Status:  Exempt

The successful candidate must be authorized to work in the United States.

The State University of New York at Old Westbury is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

If you require an accommodation for a disability in order to participate in the selection process, please contact the Office of Human Resources/Affirmative Action located in the Campus Center, Room I-211 or by calling (516) 876-3179.

The Annual Security and Fire Report is filed as required by federal law. The purpose of this report is to provide faculty, staff and students with campus safety information, including crime statistics and safety policies and procedures. The report contains information regarding security and personal safety, including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. The report also contains information about crime statistics for the previous three calendar years. You can obtain a copy of this report by contacting the University Police Department (516) 876-3333 or by downloading a copy.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected].