Posted: Jun 28, 2019
Financial Aid Assistant – 1901985
Stony Brook University - Office of Financial Aid and Scholarship Services, Stony Brook University, Stony Brook, NY 11794-0851
Salary: $43,000
Salary: $43,000.00 Annually
Application Deadline: Aug 20, 2019


Required Qualifications: (as evidenced by an attached resume) Bachelor's Degree (foreign equivalent or higher). One (1) year of full-time experience in a student services office in a college or university setting, i.e. Advising, Financial Aid, Counseling, etc. Experience with financial aid programs. Experience working with computer programs, i.e. Microsoft Word, Excel, etc.

Preferred Qualifications: Advanced Degree (foreign degree or higher). Additional years of full-time experience in a student services office in a college or university setting, i.e. Advising, Financial Aid, Counseling, etc. Experience working in a financial aid office. Experience with financial aid automated systems. Financial Aid experience in a SUNY or NY State University.  

Brief Description of Duties: As a generalist, the basic function of this position is to provide direct customer service in the Office of Financial Aid and Scholarship Services to students and their families regarding financial aid applications, eligibility, awards, processes, guidelines and standards. This can occur via telephone, e-mail/electronic notification and in person. In addition, the Financial Aid Assistant  will provide assistance to the senior staff in the administration of special programs. The Financial Aid Assistant will represent the university at recruitment functions.


The successful incumbent will have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving.   

  • Advise students and families about financial aid application, awards, and general financial aid processes. This entails both in person, telephone and email advisement.
  • Assist in the review, evaluation, certification and disbursement processes of financial aid funds in accordance with federal, state and local regulations and policies.
  • Assist in the review of student/family income analysis of applicants whose income is being verified to ensure compliance with state and federal guidelines and standards.
  • Assist the Director, Associate Director, and Assistant Directors  in the administration of special programs as needed.
  • Represents the Office of Financial Aid and Scholarship Services at recruitment and general information sessions on and off-campus (some take place in the evening and weekends).

Other duties or projects as assigned as appropriate to rank and department mission.


Special Notes: This is a full-time appointment. FLSA non-exempt position, eligible for the overtime provisions of the FLSA. Weekend work will be required at times.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected].  


Stony Brook University/Research is an Equal Opportunity /Affirmative Action Employer.  We encourage all to apply including individuals with disabilities and protected veterans.

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700.  In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at

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Official Job Title: Financial Aid Assistant